Privacy Policy

1.Introduction

Cyprus Fintech Summit (“we”, “us”, “our” or the “Organizer”) is committed to protecting and respecting your privacy.

This Privacy Policy explains how we collect, use, disclose, store and protect your personal data when you visit our website, register for or attend our events, participate in our programmes, engage with our sponsors and partners, or otherwise interact with us.

We process personal data in accordance with the General Data Protection Regulation (EU) 2016/679 (“GDPR”), the applicable laws of the Republic of Cyprus and other applicable data protection legislation.

For the purposes of this Privacy Policy:

• “Event” means any conference, summit, forum, investment forum, networking event, opening ceremony, closing ceremony, awards ceremony, workshop, roundtable, podcast recording, webinar, meeting, reception or other event organised, hosted, promoted or managed by Cyprus Fintech Summit, including but not limited to the Cyprus Fintech Summit and the Business & Investment Forum or any other linked event, whether conducted in person, virtually or in a hybrid format.
• “Participant” means any attendee, speaker, moderator, panellist, sponsor, exhibitor, partner, media representative or other individual participating in an Event.

2.Personal Data We Collect

Depending on your interaction with us, we may collect and process the following categories of personal data:

2.1 Identity and Professional Information

• Full name
• Job title
• Company or organisation name
• Professional biography
• Professional profile information

2.2 Contact Information

• Email address
• Telephone number
• Business address
• Country of residence

2.3 Registration and Transaction Information

• Event registration details
• Ticket purchases
• Sponsorship purchases
• Payment status
• Event attendance information

2.4 Technical Information

• IP address
• Browser type and version
• Device information
• Website usage information
• Cookie identifiers

2.5 Marketing and Communications Information

• Communication preferences
• Marketing preferences
• Event participation history
• Correspondence with us

2.6 Media Content

• Photographs
• Video recordings
• Audio recordings
• Podcast appearances
• Interviews and media participation

2.7 Speaker, Moderator and Presenter Information

Where an individual participates as a speaker, moderator, panellist, podcast guest, interviewer or presenter, we may collect professional biographies, photographs, presentation materials, employer details, session information and other professional information necessary for the administration, promotion and delivery of the Event.

3.How We Collect Personal Data

We collect personal data when you:

• Register for an Event;
• Purchase tickets or sponsorship packages;
• Subscribe to newsletters or communications;
• Contact us by email, telephone or through our website;
• Submit speaker, sponsor or exhibitor applications;
• Participate in networking activities, meetings or Event-related programmes;
• Visit and interact with our website;
• Participate in interviews, podcasts, recordings or media activities associated with the Event.

We may also receive information from sponsors, partners, service providers and publicly available professional sources where permitted by law.

4.Legal Basis for Processing

We process personal data on one or more of the following legal bases:

4.1 Performance of a Contract

Where processing is necessary to:

• Register you for an Event;
• Manage ticket purchases;
• Manage sponsorship arrangements;
• Deliver Event-related services.

4.2 Legitimate Interests

Where processing is necessary for our legitimate interests, including:

• Event administration;
• Event security;
• Business development;
• Professional networking activities;
• Improving our services;
• Fraud prevention;
• Protecting the reputation and integrity of the Event.

4.3 Consent

Where you have provided consent, including for:

• Marketing communications;
• Certain sponsor communications;
• Optional Event-related activities.

4.4 Legal Obligations

Where processing is necessary to comply with legal, regulatory, accounting, tax or reporting obligations.

5.How We Use Personal Data

We may use your personal data to:

• Administer and/or manage the Event;
• Process registrations, tickets and sponsorships;
• Communicate Event information and updates;
• Facilitate networking and business introductions;
• Manage speaker, sponsor and exhibitor participation;
• Respond to enquiries and requests;
• Improve our website, services and Event experience;
• Conduct security, fraud prevention and compliance checks;
• Comply with legal and regulatory obligations;
• Maintain records of Event participation, attendance history and engagement with Cyprus Fintech Summit programmes;
• Administer lead retrieval and attendee engagement services where applicable;
• Support Event-related media activities and communications;
• Send marketing communications where permitted by law.

6.Sharing Personal Data

We may share personal data with:

6.1 Service Providers

Including providers of:

• Registration systems;
• Event management platforms;
• Payment processing services;
• Marketing and communication platforms;
• IT and hosting services;
• Professional advisory services.

6.2 Sponsors and Event Partners

Where you have consented, requested information, participated in sponsor-led activities or where otherwise permitted by applicable law, we may share relevant professional contact information with Event sponsors, exhibitors and partners.

6.3 Regulatory Authorities and Law Enforcement

Where required by law, regulation or lawful request.

6.4 Sponsor Lead Retrieval and Badge Scanning

Sponsors, exhibitors and partners may use approved lead retrieval systems, badge scanning technology or similar tools during the Event.

By voluntarily allowing a sponsor, exhibitor or partner to scan your badge, QR code or registration credentials, you consent to the transfer of your professional contact information directly to that sponsor, exhibitor or partner.

Any subsequent communications shall be governed by the privacy practices of the receiving organization.

Cyprus Fintech Summit is not responsible for the processing of personal data by sponsors, exhibitors or third parties after such information has been voluntarily shared. We do not sell personal data to third parties.

7.Professional Networking and Business Introductions

A key objective of Cyprus Fintech Summit is to facilitate professional networking and business engagement.

As part of the Event experience, we may facilitate introductions, meetings and networking opportunities between Participants.

Where appropriate and permitted by applicable law, professional contact information may be shared for networking purposes.

Cyprus Fintech Summit is not responsible for how Participants subsequently use information voluntarily exchanged between themselves during networking activities, meetings, introductions or business discussions.

8.Meeting Scheduling and Networking Platforms

Cyprus Fintech Summit may provide networking tools, meeting scheduling platforms, event applications or attendee engagement technologies to facilitate professional interactions.

Where Participants choose to use such services, relevant profile and contact information may be made available to other Participants in accordance with the functionality of the platform and applicable privacy settings. Participants remain responsible for the information they choose to share through such tools and platforms.

9.Event Photography, Filming and Recording

Photography, filming, livestreaming and audio recording may take place throughout the Event.

By attending the Event, you acknowledge that your image, likeness, voice and participation may be captured and used by Cyprus Fintech Summit and its authorised partners for:

• Event promotion;
• Marketing campaigns;
• Social media;
• Websites;
• Press releases;
• Event reports;
• Podcasts;
• Broadcast and media purposes;
• Future Event promotion.

Further details regarding media rights are set out in the Event Terms and Conditions found on the official Cyprus Fintech Summit website www.cyprusfintechsummit.com.

10.International Data Transfers

Due to the international nature of the Event, your personal data may be transferred to and processed in countries outside the European Economic Area (EEA).

Where such transfers occur, we will implement appropriate safeguards in accordance with GDPR, including Standard Contractual Clauses or other legally recognised transfer mechanisms.

11.Payment Information

Payments are processed through secure third-party payment service providers.

Cyprus Fintech Summit does not store complete payment card information on its systems.

Payment information is processed in accordance with applicable payment industry standards and the privacy policies of the relevant payment service providers.

12.Data Security

We implement appropriate technical and organisational measures designed to protect personal data against:

• Unauthorised access;
• Loss;
• Destruction;
• Misuse;
• Alteration;
• Unauthorised disclosure.

Access to personal data is restricted to employees, contractors, service providers and authorised personnel who require access for legitimate business purposes and who are subject to appropriate confidentiality obligations.

However, no method of electronic transmission or storage can be guaranteed to be completely secure.

13.Data Retention

We retain personal data only for as long as necessary to:

• Provide Event-related services;
• Fulfil contractual obligations;
• Comply with legal and regulatory requirements;
• Resolve disputes;
• Enforce agreements.

Where required for legal, accounting or regulatory purposes, personal data may be retained for up to seven (7) years following the relevant Event.

14.Your Data Protection Rights

Subject to applicable law, you have the right to:

• Access your personal data;
• Request correction of inaccurate data;
• Request deletion of personal data;
• Request restriction of processing;
• Object to processing;
• Request transfer of your personal data to another organisation or directly to you;
• Withdraw consent at any time where processing is based on consent;
• Lodge a complaint with a supervisory authority.

To protect personal data and prevent unauthorised disclosure, Cyprus Fintech Summit may require reasonable proof of identity before responding to requests relating to personal data.

Requests may be submitted to hi@cyprusfintechsummit.com

15.Cookies

The Cyprus Fintech Summit website uses cookies and similar technologies to enhance functionality, analyse website usage and improve user experience.

You may manage cookie preferences through your browser settings.

Additional information may be provided in a separate Cookie Policy.

16.Third-Party Websites

Our website may contain links to third-party websites.

This Privacy Policy applies only to Cyprus Fintech Summit websites and services.

We are not responsible for the privacy practices of third-party websites and encourage users to review their privacy policies.

17.Changes to this Privacy Policy

We may update this Privacy Policy from time to time.

Any updates will be published on this page together with the revised effective date.

18.Contact Us

If you have any questions regarding this Privacy Policy or the processing of your personal data, please contact:

Cyprus Fintech Summit, email: hi@cyprusfintechsummit.com

19.Supervisory Authority

If you believe your personal data has been processed in a manner that does not comply with applicable data protection laws, you have the right to lodge a complaint with the Office of the Commissioner for Personal Data Protection of the Republic of Cyprus.